Privacy Policy

Arent Inc. (hereinafter the “Company”) has developed this Privacy Policy to promote the protection of personal information by developing a framework for personal information protection and by having all its employees always stay aware of the importance of personal information protection and having them thoroughly implement personal information protection measures.

1. Obtaining of Personal Information

When obtaining your personal information, the Company will do so properly upon clarifying the purpose of its use.

2. Use of Personal Information

The Company may use your personal information for the following purposes as well as for their accompanying purposes. When using your personal information for purposes other than the ones listed below, the Company shall obtain your consent in advance.

The Company may use the personal information of its clients to:

• perform and manage contracts appropriately,
• perform activities including but not limited to responding to the inquiries from its clients or to providing information to its clients,
• put together statistical information in such a way that the personal information, etc. are not identifiable, then to make it available on the Company’s website, etc. or to provide it to third party, or
• analyze and process personal information, etc. in such a way that it is not identifiable, then to use it for the services offered by the Company.

Personal information about users of our services

• To provide our services
• To provide information such as email newsletters, notifications, advertisements, etc. related to our services
• To respond to inquiries from service users
• To improve our services and develop new services
• For other purposes stated in the terms of use of each service

The Company may use the personal information of those who have contacted the Company for inquiries regarding matters other than the services offered by the Company to:

• perform activities including but not limited to responding to such inquiries.

The Company may use the personal information of those who wish to join the Company to:

• provide information to the person regarding recruitment or job offering, or
• use it for the selection process.

The Company may use the personal information of its employees, including those who have left the Company, to:

• contact them for work-related matters, to prepare a list of employees, to implement legally required procedures, or to implement other employment-related management activities,
• carry out the HR selection process or to determine employee transfers,
• determine and pay remuneration, to process tax affairs, to take procedures related to social insurance, or to provide employee benefits,
• implement proper health management, or
• carry out activities including but not limited to the Company’s publicity activities.

Use of cookies

When you browse this website, cookies* are created and stored on your device to track access for the purpose of user experience improvement. If you have enabled the use of cookies on your browser, cookies will be created on your browser, and the cookies will automatically be sent when you access this website again. Access data will be used only as statistical information. Cookies do not contain personally identifiable information. If you do not want to allow cookies, you may disable the storing of cookies in your device by changing the settings on your browser.

*Cookies are data that are sent from this server to the user’s browser, then stored in the hard disk or the memory of the user’s device.

Obtaining of information from Google Analytics

This website uses Google Analytics, a service offered by Google, in order to track access of users for the purpose of improving this website. The data obtained based on the cookies of Google Analytics are managed by Google according to Google’s privacy policy. By using this website, you will be deemed to have given permission to the data processing performed by Google and by the website manager using the above-mentioned method and for the above-mentioned purpose.
To learn more about the terms of service of Google Analytics, visit the Google Analytics website.
(Google Analytics Terms of Service: https://www.google.com/analytics/terms/jp.html)
To learn more about Google’s privacy policy, visit Google’s website.
(Google Privacy Policy: https://policies.google.com/privacy?hl=ja)
If you would like to disallow collection of information by Google, you may choose to opt out by using Google Analytics Opt-out Add-on.
(Google Analytics Opt-out Add-on: https://tools.google.com/dlpage/gaoptout?hl=ja)

3. Provision of Personal Information

The Company manages your personal information properly. Also, the Company will not disclose or provide your personal information to any third party except for the cases in which:

• it is required to provide your personal data to third party based on laws or regulations other than the Act on the Protection of Personal Information,
• it is necessary to provide your personal data to third party for the purpose of protecting the life, body, or property of an individual, but it is difficult to obtain your consent,
• it is particularly necessary for the purpose of improving the public health or promoting safe and sound growth of children, but it is difficult to obtain your consent, or
• it is necessary to cooperate with a national institution or a local government, or with an entity entrusted by them, in performing the clerical work specified in the laws or regulations, but obtaining your consent may interfere with the performance of the clerical work.

Regarding Provision to Contractors

We may provide all or part of the information obtained from users of our services to our Vietnamese subsidiary, 'Arent Vietnam, Co., Ltd.' as a contractor, to the extent necessary to achieve the purposes of use.

Regarding Transfer Overseas

All or part of the information obtained from users of our services may be processed and viewed by staff working at 'Arent Vietnam, Co., Ltd.' For an overview of the legal system related to personal information protection in that country, please refer to the URL below.
https://www.ppc.go.jp/files/pdf/vietnam_report.pdf

4. Compliance with Laws, Regulations, and Norms

The Company complies with the laws and regulations, the guidelines set out by the Japanese government, and other norms pertaining to the handling of personal information.

5. Safety Management Measures

Our company applies policies established based on ISO27001 and implements strict security measures for the personal information we acquire and maintain. These measures include implementing organizational information security management and regular reviews, periodic training for employees, regular inventory of information assets, physical security measures (employee entry/exit management, terminal management, etc.), encryption of communications, strict access control, and regular vulnerability management of information systems. Additionally, we may entrust all or part of the information obtained from users of our services to 'Arent Vietnam, Co., Ltd.' (refer to 'Regarding Provision to Contractors' and 'Regarding Transfer Overseas' above). In such cases, we will implement the aforementioned entrustment after ensuring that the company has implemented necessary and appropriate measures for the safe management of information.

6. Continuous Improvement of Personal Information Protection Management System

To preserve your personal information appropriately, the Company has established a personal information protection management system and will put effort into its improvement continuously.

7. Inquiry

For inquiries regarding this Privacy Policy, handling of your personal information, complaints, consultation, etc., please contact us at the phone number or the email address below. Please note that we do not accept inquiries if you physically come to our office. If you wish to check, correct, or delete your personal information, we will handle your request upon confirming your identity.